Missions :

The Office Manager is in charge of organizing and coordinating office administration and procedures, to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, and inventory control.
Organizing meetings, appointments & bookings, and manage databases.
Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands.
Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, and supply requisitions are reviewed and approved.
Organizing or participating actively in planning of company events or conferences
Ordering stationery and furniture
Dealing with correspondence, complaints, and queries
Preparing letters, presentations, and reports
Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise.
Liaising with staff, suppliers, and clients, and managing contract and price negotiations
Implementing and maintaining procedures/office administrative systems
Establishing and monitoring procedures for record keeping
Overseeing adherence to office policies and procedures
Monitoring and maintaining office supplies inventory
Providing general support to visitors
Ensuring security, integrity, and confidentiality of data
Maintaining a safe and secure working environment
Organizing and coordinating Manager trips to the various subsidiaries